HOT Engineering GmbH is a leading E&P reservoir consultancy and learning and development organisation with headquarters in Leoben / Austria, branch offices in Germany, UAE and Libya and a global network of representative offices.

For general support and front desk reception at our headquarters in Leoben / Austria, we are looking for an experienced

Office Assistant (m/f)

Full time / Leoben, Austria

You are a highly motivated, dynamic and self-organized personality able to work with meticulous attention to detail? You have excellent language (German/English), computing (MS Office) and administrative skills? You have a ‘can do’ positive and service-oriented attitude; you are flexible and enjoy assisting with additional tasks as required? Then you are the right person to join our team.

This exciting and challenging job opportunity gives you the possibility to work in a highly motivated, globally-experienced, multidisciplinary and multicultural team that works together to achieve.

Your responsibilities:

  • Support our team with administrative, organisational and operational matters
  • Day to day assistance to team with all corporate affairs
  • Meetings / appointments and travel arrangements
  • Prepare and edit correspondence, communications, presentations and other documents
  • Monitor, screen, respond to and distribute incoming communications,
  • Answer and manage phone calls
  • Liaise with internal staff at all levels
  • Customer relationship management and support
  • Support marketing activities


Our requirements:

  • Educational background, experience as Office Assistant or similar role
  • Excellent language (German/English) and MS-Office skills
  • Excellent listening, verbal and written communication skills
  • Reliability, efficient, well organized and keen on maintaining the best possible time management, flexibility and proactive working attitude
  • Stress resistance, resilience and ability to work in a team
  • Excellent customer and service orientation
  • A pleasant appearance


We offer you:

  • A challenging position that requires a great deal of responsibility
  • A modern workplace
  • A pleasant working atmosphere


Are you ready to join our professional team? Apply now!
Please send us your convincing application for this position including your detailed CV in English language to:

Remuneration will be according to education, experience and performance.
(Disclaimer according to Austrian Law: Minimum base salary according to collective agreement is 1443,23 EUR per month for full time position)

Your Point of Contact

HOT Engineering GmbH
Parkstrasse 6
8700 Leoben / Austria

+43 3842 430 530


HOT Engineering GmbH   Tel: +43 3842 43 0 53-0   Fax +43 3842 43 0 53-1